2019 Special Council Meeting

The 2019 Council of Australian Postgraduate Associations (CAPA) Special Council Meeting (SCM) will be held on the 23rd to 24th of May 2019 at the Australian National University, Canberra. The SCM is hosted by the ANU Postgraduate and Research Students’ Association.

About the SCM

The SCM is an opportunity for you to monitor the progress and adjust the direction of CAPA. It is also a chance for you to raise new issues which you believe CAPA must prioritise this year. The SCM will be shortly after the Federal Election result is known, and is therefore a chance for CAPA to revise strategy in light of the new circumstances.

Affiliates also find the SCM to be a valuable experience in being able to network and begin collaborations with other postgraduate student leaders from all around Australia.


Registration is essential to secure your place at the SCM. Please proceed to registration and payment via this link.

The registration fees for the 2019 SCM are:

$380 per person for financial affiliates
$450 per person for unfinancial affiliates and observers

Registration includes the two-day conference (including catering) and the formal conference dinner on the 23rd of May.


Affiliate organisations are invited to make submissions to the agenda by the 19th of April 2019. All agenda items should be sent to the General Secretary: gensec@capa.edu.au.

The agenda will be released one month prior to the SCM.

Key dates

19 April 2019 – Agenda items due
23 April 2019 – Agenda circulated
9 May 2019 – Credentialing forms and proxy forms due
16 May 2019 – Registration closes
23 May 2019 – SCM Day 1
23 May 2019 – SCM conference dinner
24 May 2019 – SCM Day 2


The conference, as well as the conference dinner, will be held at University House at the Australian National University.


Delegates will be required to book their own accommodation. Limited accommodation is available onsite at University House.

Our SCM Hosts, PARSA, have kindly organised an option for discounted onsite accommodation with University House. A limited number of rooms are offered on a first in, first served basis. Due to the location, it is anticipated it will book out quickly. If you are restricted in the distances you can walk, please consider acting on this offer promptly.

There are twin and queen rooms available to affiliates at the following discounted rates

  • Standard Twin rooms (single sized beds with ensuite) – $145.00 per night room only + $20 pp per day for breakfast (if required)
  • Queen Suite (1 queen sized bed) with ensuite and separate lounge area – $165.00 per night room only + $20 pp per day for breakfast (if required)

These discounted rates are only available for bookings during the period Wed 23rd May / Thurs 24th May / Fri 25th May.

Please email Accommodation.UniHouse@anu.edu.au to book your accommodation noting the discount code: 1905PARSAC

Otherwise, budget accommodation can be booked at the nearby Canberra City YHA.

Forms and documents

If you are intending to vote on behalf of your organisation, please ensure you have submitted a valid delegate credentialing form. A blank form can be downloaded here.

The CAPA Constitution, Regulations, and Policy Book can be downloaded from the organisational documents page.

Access scholarships

We recognise that some postgraduate student leaders may not be able to obtain funding for attending CAPA meetings of council. For the 2019 SCM, we are offering two access scholarships, which entitle the recipient to waived conference registration fees. These scholarships are worth up to $450 each.
Please note that the access scholarship includes waived conference registration fees only; the affiliate must bear the cost of flights, accommodation, and other expenses involved in attending the SCM.
If you wish to apply for an access scholarship, please fill out the application form and return the form to gensec@capa.edu.au by Friday the 3rd of May.

Questions and support

Please email president@capa.edu.au for any questions or enquiries.